Personal Assistant (Marketing, Admissions and Development)

The Opportunity

Lancing College are seeking an energetic and forward-thinking Personal Assistant to support the Marketing, Admissions and Foundation department, which is very much at the heart of Lancing activities. 

Position:                                 Personal Assistant                   

Responsible To:                    Executive Director, External Relations & Foundation Director

To support Marketing, Admissions and Foundation department. This department is very much at the heart of Lancing activities; we are energetic and forward-thinking team of talented individuals focused on contributing to the success of Lancing College. Across the team there is extensive engagement with both internal and external stakeholders. 

Key Skills and Qualities required

• Providing the full range of secretarial and administrative duties for the External Director External Relations and the Foundation Director. 
• Assisting in the preparation and organising of events across the Head Master’s Office including overseas travel.
• Assisting with the management of the Careers Programme across the school
• Minutes of various meetings and papers including but not exclusive to Foundation Council, monthly events meetings and assisting with the co-ordination of Marketing, Admissions and Foundation events. 
• Support with producing reports from data and information that has been collected. 
• Oversee the budgets on behalf of the department, ensuring that costs are projected across the academic year. 
• Be the point of contact for collating all ‘impact data’ from across the College. 
• Assisting with communications to parents/wider Lancing community and external stakeholders. 
• Any other reasonable requests from time to time commensurate with the role and salary for this post

Person Specification

• Significant demonstrable experience of working at a similar level. 
• Excellent working knowledge of Microsoft Packages, in particular Excel
• Strong organisational, administration, telephone, time-management and interpersonal communication skills and ability to deal with people at all levels. 
• Able to work unsupervised and be self-motivated.
• Able to work as part of a team.
• Great attention to detail and excellent written skills
• Data analysis and an interest in marketing and communications is an advantage. 
• Must be able to deal efficiently, tactfully and politely with staff, parents, visitors even in adverse situations, i.e. a very high level of customer service skills is vital. 
• Must be proactive, positive, cheerful, kind, friendly, empathetic, honest, reliable and energetic. 

The closing date for applications is Wednesday 3rd April applications may be reviewed on receipt.